We are looking for a highly organized and proactive Executive Assistant to provide top-tier support to the Managing Director. This role is perfect for someone who thrives in a fast-paced environment and enjoys combining executive support with operational oversight, process management, and project coordination.
You will play a key role in ensuring company procedures and systems are followed, managing business activity reports, overseeing diary and email management, and leading our construction management software, Plexa. If you're tech-savvy, solutions-focused, and detail-oriented, this could be the perfect role for you!
What You’ll Be Doing
Executive Support:
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Provide high-level administrative assistance to the Managing Director.
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Manage and coordinate calendars, meetings, appointments, and travel.
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Prioritize and handle incoming communications, ensuring timely responses and follow-ups.
Process & Procedure Oversight:
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Monitor adherence to company processes and procedures across all departments.
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Work closely with department heads to ensure systems and documentation are maintained.
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Identify and address gaps in process compliance to improve execution.
Operational Reporting:
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Prepare and deliver reports on business activities and project progress.
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Support the Managing Director with business insights, team updates, and milestone tracking.
Plexa Software Management:
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Lead the implementation and usage of Plexa construction management software.
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Provide user training, troubleshooting, and ongoing system improvements.
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Act as the key liaison with Plexa support for system enhancements.
General Administration & Support:
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Assist with administrative tasks, internal meetings, and presentations.
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Coordinate internal workshops and act as a key liaison between the MD and stakeholders.
What We’re Looking For
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Proven experience as an Executive Assistant, Office Manager, or similar role (construction industry experience highly regarded).
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Strong organizational and time management skills with the ability to multitask.
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Excellent written and verbal communication skills.
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Tech-savvy with experience in construction/project management software(Plexa experience a plus).
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Professional, discreet, and highly accountable.
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Ability to work independently while supporting a broader team.
What We Offer
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Competitive Salary based on experience.
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Opportunities for career growth in a dynamic, growing company.
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Supportive and professional team environment.
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Exposure to leading construction technology and processes.
About Us
Our client is a leader in the construction with a strong reputation for excellence. We foster a professional yet supportive workplace culture where employees are empowered to succeed.
Ready to Join Us?
Apply Now: Send your resume to [email protected] or Call us at 0410 928 512
Take the next step in your career and become a vital part of our success!